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4 Tips for Choosing the Right Business Printers

The business printer that you choose determines whether your business will be successful or not. You need to do adequate research before visiting a printer vendor. Below are four tips that will help you avoid the most common mistakes. Get to know which technology and function level of business printers is best for you and also budget properly.

1. Affordability of the Printer

While you shouldn’t spend more money than you can afford, before you commit to buying a business printer, take deliberate steps to ensure you are not buying a machine that will give you budget-bursting surprises later. Check the price of the printer’s ink or toner. The most affordable printer doesn’t mean the cheapest one. It’s always advisable to go for a high-cost printer with low-cost consumables unless you print very little and are able to stretch out the line between replacements for a significantly long period.

2. Desirable Speed

Get to know your anticipated print volume first and use it to approximate the engine speed, memory, and processing power of your printer. Remember that engine speed specifications can reflect your pattern of usage. So you can take the specifications with a grain of salt. However, they will help you to know what your business printers could accomplish under the most favorable conditions. Most offices go for printers that can produce between 20-and-40 pages per minute. You can go for a higher speed if your needs so dictate.

3. Paper-Handling Choices

It’s wise to choose a printer that offers the paper-handling capabilities that are appropriate for the work that you currently do and are expandable to accommodate the future growth of your business. Modern business printers can handle index cards, labels, and envelopes trouble free as they have straighter paper paths and advanced manual feed slots.

4. Single-Function or Multifunction?

If you want to print your own documents, you might consider buying an all-in-one printer, also known as a multifunction printer. It can create electronic images of documents, store the documents, send them via email or fax and make photocopies. Ensure your printer has an automatic document feeder. This way, you will be able to scan multipage documents without too much effort.

While multifunction printers appear to be the wave of the future, they are not perfect. If your business is very busy making a few machines to juggle many different customer demands, it could easily get overwhelmed and eventually frustrate your customers.

Finding the right business printers don't have to be difficult or costly. All the available printers work adequately well. All you need to do when buying your printer is focus on the features and functionalities you need and take the appropriate steps to minimize your ongoing costs.

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